Hybrid Administrative Aide - General Services, Planning, Design and Construction en Howard County Government, MD
Howard County Government, MD · Columbia, Estados Unidos De América · Hybrid
- Junior
- Oficina en Columbia
About the Department
Howard County:
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County Government:
Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2025, Howard County Government received a record-breaking 83 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.
What are you looking for?
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
What you'll like most about working at Howard County:
- We are committed to workplace excellence in every area of County government.
- We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
- We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
- As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.
POSITION SUMMARY:
Highly responsible administrative work providing support to the Division Chief and staff performing tasks essential to preparing contracts for construction and professional services, tracking project schedules, maintaining division staff schedules, assistance to the Division Chief in tracking project budgets, creation of purchase orders and processing of invoices for payment.
STARTING SALARY HIRING RANGE:
$23.87 - $26.92
$49,650 - $55,994
CLASS DESCRIPTION:
Performs advanced technical level administrative support work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work typically involves administrative support, technical tasks and secretarial work assisting legal staff or an executive level government official. Applies bookkeeping, accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.
Position Duties
Include the following. Other related duties may be assigned.
Acts as the primary point of contact for all calls related to capital project construction and renovation projects, directing calls as appropriate and/or addressing caller inquiries. Must be verbally articulate and have a strong vocabulary.
Maintains the Division Chiefs calendar.
Maintains a project schedule for the division, incorporating work assigned to each project manager and gathering required information from project managers to keep the schedule up to date and accurate.
Maintains project files.
Assists division staff in the preparation of contract documents for professional services and construction.
Assists in the tracking of project budgets.
Responsible for accurately recording and managing employee time and attendance data.
Assists in the processing of financial reports.
Assists in processing payments and maintains files for the Facilities/Division of Design and Construction capital project expenses.
Conducts research, internet and other on issues pertaining to the work of the division.
Formats and composes typical business correspondence such as letters and letters of transmittal. Must have the ability to compose business correspondence from verbal instruction or notes.
Must have the ability to learn new software programs and techniques.
Must have strong skills in Microsoft Excel with the ability to create and format worksheets and workbooks; manipulate mathematical formulas; link cells within and between worksheets.
Must have strong skills in Microsoft Word with the ability to format and edit documents using headers and footers, tabs, outlines and page numbers; ability to use track changes.
Minimum Qualifications
Associate's Degree and two (2) years of related experience or equivalent combination of education and experience.
PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:
Experienced in accounting and in the use of SAP (Systems, Applications and Products) software.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and depth
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with vendors/customers or employees of the County on the phone or in person.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
