Hybrid Administrative Assistant en British Columbia Investment Management Corporation
British Columbia Investment Management Corporation · Victoria, Canadá · Hybrid
- Professional
- Oficina en Victoria
About Us:
With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries.
Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai.
BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page.
POSTING CLOSE DATE: August 7, 2025
Ready to grow your administrative career?
Join our Investment Strategy & Risk Team as an Administrative Assistant and accelerate your professional growth while supporting senior executives. This role offers exceptional opportunities to expand your skills and advance your administrative career through diverse responsibilities including special event and task coordination. Perfect for ambitious professionals ready to grow in the role and build a meaningful career with development opportunities.
THE OPPORTUNITY
The Administrative Assistant is one of five administrative assistants in the ISR department. The Administrative Assistant reports to the Executive Assistant (EA) to the Executive Vice President (EVP) of ISR. The Administrative Assistant provides support to the EA and backup administration to the EVP as needed. Additionally, the Administrative Assistant provides a variety of clerical, administrative, and support services to the Vice President, Total Fund Management (VP), and Vice President, Growth & Investment Solutions (VP).
For specified duties such as department meetings and activities, the Administrative Assistant provides support for the broader ISR department. The Administrative Assistant must be able to function effectively with a demanding workload, the nature of which requires a high degree of accuracy and an eye for detail. The position serves as backup to the Executive Assistant and provides vacation and illness coverage for other administrative assistants in ISR.
WHO YOU WILL WORK WITH
The Investment Strategy & Risk (ISR) department plays a key role in setting, implementing, executing, and monitoring the long-term strategies of BCI’s clients. This is accomplished by working with clients, management and asset classes to define the optimal path to achieve clients’ outcomes and enabling BCI’s investment structures and processes necessary to fulfill these outcomes. ISR consists of five branches: Strategic Asset Allocation, Total Fund Management, Investment Risk, Growth & Investment Solutions, and Client Partnerships.
WHAT YOU BRING
Must have:
3+ years’ experience providing administrative support in a corporate office environment
A service-oriented mindset, strong work ethic, and ability to manage a high volume of priorities and deadlines
A professional and discreet manner, applying sound judgment and diplomacy at all times
Ability to work in a team environment and take direction from multiple stakeholders, along with the ability to work independently
Proficiency in Microsoft Office, SharePoint Online, and Adobe Acrobat
Excellent organizational skills and a positive attitude towards change
Excellent verbal and written communication skills with professional telephone manner
Preferred:
A related diploma in business administration or an office administration certificate
WHAT YOU WILL DO
Manage the VPs’ calendars and email inboxes
Organize and prepare documents for VP participation at BCI board and client meetings, internal meetings, and industry associations
Handle travel arrangements, including preparing approval requests, booking flights and hotels, and managing insurance and visa requirements when necessary
Reconcile monthly spending related to department travel and business expenses, and prepare employee expense claims as required
Coordinate all aspects of internal and external meetings and functions, including agendas, guest registration, facility and refreshments bookings, and technology requirements
Provide ongoing administrative support to the Total Fund Management Team
Assist with the coordination of interviews and employee onboarding, including seating arrangements, and training materials
Provide general clerical services to the ISR department including printing, photocopying, formatting, scanning, records management and ad hoc requests, treating all information in confidence
Assist with planning and coordination of teambuilding activities and social events for the Total Fund Management team and ISR department
Support the EA in managing departmental operations and handling monthly department invoices
May be assigned other administrative tasks and assist with various projects as required
WHERE YOU WILL WORK
Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely one day a week.
SALARY RANGE
The annualized base salary range for this Victoria-based role is CAD $60,000 - $67,000.
BCI offers a competitive total rewards package, including a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan, and paid time off. We pay our people competitively in the markets in which we operate and with consideration for internal equity and job structure. The base salary will consider factors such as the individual's skill set, experience, and internal equity. We aim for actual pay to be around the market median for expected performance and the upper quartile for excellent performance. Actual salaries may vary based on experience and expertise.
Next Steps:
To apply online, please submit your resume promptly. Applications will be actively reviewed, and those selected for an interview will be contacted. We welcome all qualified candidates who are legally authorized to work in the country where this job is located. If you do not have authorization, or if your work permit has restrictions or is due to expire within 12 months, please inform our recruitment team if shortlisted.
At BCI, we value diversity and foster an inclusive culture where all employees can thrive. We are performance and client-focused, valuing integrity, and we want to know you if you share these values. We recognize that some skills can be learned on the job and encourage everyone to apply. If you require accommodations for the recruitment process, such as alternate formats of materials or accessible meeting rooms, please contact us at [email protected].
To learn more about working with BCI, including our comprehensive benefits packages, our commitment to equity, diversity and inclusion and the recruitment process visit our BCI Careers Page
BCI does not accept unsolicited resumes or candidate submissions from third-party recruitment agencies, executive search firms, or staffing suppliers unless they have an existing contractual agreement with our organization. Our approved vendor relationships are established for particular recruitment requirements and do not extend to general job postings on our website or other platforms. Any candidate information or resumes submitted by suppliers not approved by BCI will be deemed unsolicited and will not be reviewed or considered. BCI will not be liable for any fees, commissions, or charges related to unsolicited candidate submissions or recruitment services.
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