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Hybrid Annual Giving Coordinator

University of Tennessee Foundation, Inc. · Knoxville, United States Of America · Hybrid

  • Junior
  • Office in Knoxville
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The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Annual Giving Coordinator for the University of Tennessee, Knoxville. Reporting to the Director of Annual Giving, Direct Marketing, the Annual Giving Coordinator will be a strategic partner for the Annual Giving team with responsibilities for budgets and ledgers, monthly annual giving reporting and progress tracking, donor correspondence via email and text, demo-bio data integrity and updates, back-up for our Engagement Center programs, and support of our special initiatives to include our key direct marketing, crowdfunding, family campaigns, and day of giving. 

Responsibilities

Job responsibilities include, but are not limited to: 

 

Financial & Reporting Operations: Track daily spending, process receipts/invoices, manage petty cash, and handle purchases for the team. Compile monthly donor and dollar reports across channels (mail, email, text, engagement center, etc.) and share with unit partners. 

 

Communications & Marketing: Audit and review data for mail/email/text campaigns; assist with live proof reviews. Respond to inquiries and coordinate with unit partners. Monitor and respond during outreach; manage follow-ups in Mongoose. 

 

Administrative: Provide backup for pledge processing and student hiring. Assist with thank-you cards, address labels, calendar requests, and return mail. Flexibly assist other Annual Giving team members as needed. 

Qualifications

Required Education and Experience 

The candidate who fills the Annual Giving Coordinator position is required to have: 

  • Bachelor’s degree 
  • 1+ years of experience in an external position related to higher education development such as, marketing, communications, or financial planning 
  • Proficiency with Microsoft Office suite with prior budget experience 
  • Excellent oral and written communication skills 

 

Preferred Education and Experience 

In addition to meeting the required qualifications, the preferred candidate will have: 

  • 2+ years of experience in an internal or external position related to higher education development such as sales, marketing, communications, or financial planning 
  • Proficiency with Microsoft Office suite with prior budget experience 
  • Excellent oral and written communication skills 

 

Application Process: Priority will be given to applications received on or before August 26, 2025 via our DASH application system. Applications must include a completed candidate profile, cover letter, and resume. Candidates selected to move forward in the evaluation process will be asked to provide contact information for three professional references. References will not be contacted without explicit permission of the candidate.  

 

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.  

 

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status. 

 

Questions about the search may be directed to [email protected].  

 

Target Start Date: October 2025 

 

Benefits: The Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes: 

 

  • Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days 
  • Flexible work arrangements, offering a hybrid schedule to most team members 
  • Education benefits for employees and their dependents at UT System campuses 
  • Retirement and deferred compensation plans, including 401(k), 403(b), etc.  
  • Comprehensive medical, dental, and vision insurance plans 
  • Employee discounts to attractions, services, and goods 

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The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses. 

 

The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee’s flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT’s campus—home to more than 36,000 students and 9,000 faculty and staff members—is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby. 

 

 

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.  

 

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.