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Secretary to the Executive Directors of Education

Kentwood Public School District · Kentwood, United States Of America · Onsite

2025-09-03 14:00:00.0

Secretary to the Executive Directors of Education

Kentwood Public School District · Kentwood, United States Of America · Onsite

2025-09-03 14:00:00.0

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Secretary to the Executive Directors of Education

JobID: 7251

Position Type:
Support Staff/Secretary - 52 Wks

Date Posted:
9/2/2025

Location:
Administration Office

Closing Date:
09/09/2025

Additional Information: Show/Hide

ALL APPLICATION MATERIALS MUST BE UPLOADED AND SUBMITTED NO LATER THAN 5:00 PM ON THE SPECIFIED POSTING DEADLINE.

Position: Secretary to Executive Directors of Education

Schedule: 52 weeks

Position Purpose: Effectively maintains efficient operation of the District Instruction Office by capably completing secretarial and support activities which benefit the district's entire educational program.

Essential Job Functions:

Responsible for timely response to calls, emails, general communication
Assist staff and visitors, determine the nature of business, and direct them to the appropriate person(s).
Responsible for generation and dissemination of memos, letters, reports, forms,charts, etc. as directed.
Develops agendas/enclosures/minutes for principal and Curriculum Council meetings.
Schedule conferences, seminars and meetings, including registrations and travel arrangements.
Assist with annual preparation/distribution of school district reporting/data.
Assist in purchasing, receiving and monitoring purchase orders for the Instruction Office.
Monitor and manage Instruction Office budget accounts.
Coordinate, document and track staff Professional Development.
Assist Executive Directors of Instruction with all special programs involving district and community initiatives.
Provide positive customer service to students, staff, parents, and members of the public at all times
Establish and maintain an office filing system, including PARs reports, purchase orders and electronic document storage.
Maintain inventory of district wide Instruction Office data and generate reports as needed.
Complete local, state and federal reports.
Comply with federal, state, and district laws, policies and rules regarding confidentiality of student and staff information and records.
Regular, reliable and punctual attendance
Other duties as may be assigned

Additional Duties: Performs other related tasks as assigned by the Principal and other central office administrators as designated by the Superintendent.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment: Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone

Travel Requirements: Travel to school district buildings as needed.
Knowledge, Skills and Abilities:

Detail-oriented and professional
Proficient with Microsoft Office Suite and Google Drive.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
Ability to deal with problems that arise related to the instructional responsibilities of the department.
Ability to pass a typing test at 75 words per minute.
Ability to operate a personal computer and related software used by the district.
Ability to develop effective working relationships with students, staff and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Able to maintain confidentiality.
Ability to work in an economically, culturally and racially diverse environment.

Qualifications:

Minimum of three years experience as an administrative assistant or secretary.
Post high school education in secretarial skills and procedures, or related education.
Excellent typing and computer skills for developing surveys, charts, letters, forms, etc.
Experience creating and working with Microsoft Word, Microsoft Excel, Google Docs and Google Sheets.
Excellent organization skills and attention to detail.

Physical and Mental Demands, Work Hazards:

Ada Requirements: The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste and smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.
Work Environment: The noise level in the work environment is usually loud to moderate.
Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

APPLICATIONS: SUBMIT AN APPLICATION, INDIVIDUAL COVER LETTER AND RESUME THROUGH THE ONLINE APPLITRACK APPLICANT CENTER, NO HARD COPY APPLICATIONS WILL BE ACCEPTED VIA MAIL OR HAND DELIVERY.
ALL APPLICATION MATERIALS MUST BE UPLOADED AND SUBMITTED NO LATER THAN 5:00 PM ON THE SPECIFIED POSTING DEADLINE.

Visit the district website: Click kentwoodps/employment.org

Kentwood Public Schools does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.

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