Microsoft-excel Careers in east-windsor ∙ Page 1

Description

Summary of the Position:

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, credit memos, and payments for our multi-store grocery chain. This role ensures compliance with company policies, maintains strong vendor relationships, and supports smooth operations by keeping all accounts up to date.

Essential Duties and Responsibilities:

• Process a high volume of invoices daily from multiple store locations, ensuring accuracy in pricing, quantities, and approvals.
• Match purchase orders, receiving documents, and invoices to verify correct billing.
• Review and reconcile vendor statements to ensure all invoices are captured and paid on time.
• Prepare weekly payment runs, including checks, ACH, and other electronic payments.
• Communicate with store managers and department heads to resolve invoice discrepancies.
• Maintain organized and accurate accounts payable files and records.
• Ensure compliance with sales tax regulations and company purchasing policies.
• Assist with month-end close by providing AP reports, accruals, and reconciliations.
• Support year-end audit requests related to accounts payable.

Build and maintain positive relationships with vendors to ensure continued supply chain reliability.

Qualifications

Education and Experience:

• High school diploma or equivalent; associate degree or accounting coursework preferred.
• 2+ years of accounts payable or general accounting experience, preferably in retail or grocery.
• Proficiency in Microsoft Excel and accounting software (Sage Intacct, a plus).
• Strong attention to detail and organizational skills.
• Ability to manage deadlines in a fast-paced, multi-location environment.
• Excellent communication skills for working with vendors and internal teams.

Work Environment:

• Moderate physical effort is required.
• Prolonged sitting will be required.
• Must be able to lift up to 30 1bs. occasionally and up to 20 1bs. consistently.
• Office-based in East Windsor with occasional visits to store locations for training or issue resolution.
• Standard business hours with flexibility during month-end and year-end close.