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Administrative Assistant I

Qualifications:

• Minimum of a High School Diploma or GED, Associate’s Degree preferred.
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Proficient computer skills including experience with a variety of software programs to include Microsoft Word, Quicken, Excel, eSchool or other district approved programs.
• Clean Criminal Background Check, TB test and Child Protection Registry clearance must be completed prior to start of employment.

 Primary Duties:

• Under direction of the Building Principal, the Administrative Assistant I will provide clerical, secretarial, and administrative assistance to school administrators, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and employees.
• Composes correspondence, reports and other written documents.
• Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, and when greeting visitors.
• Maintains a calendar and/or schedule for administrator(s). May also be responsible for scheduling building use.
• Opens, sorts, prioritizes mail and other forms of communication and redirects to those who should act and/or should be kept informed of its contents.
• Operates/maintains/trains staff on appropriate office equipment.
• Completes registrations for new students and maintains student information in eSchool.
• Coordinates transportation arrangements for daily student transportation and for school field trips or events.
• Tracks student attendance and prepares related reports.
• Maintains and documents monthly Reports for Student Count and Unit Count.
• Serves as the school choice liaison by assisting families with their applications and collaborating with district office staff to process school choice requests.
• Provides support, functions as liaison, and works cooperatively with staff and school community.
• Assists administrator(s) in designated, routine administrative tasks or other duties as assigned.
• Communicates and helps coordinate McKinney Vento Services
• Understands the tuition process and can help direct families
• Assists Pre-K students to and from classrooms, when needed
• Coordinates teacher/para coverage with guidance from the building administration
• Maintains class lists for tuition, special ed and ECAP students
• Maintains student files and correct documents for tuition, ECAP and special education students
• Supports ChildFind services by entering students into the system