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Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

EDUCATION

• College Diploma or University Degree in Office or Business Administration or related field

WORK EXPERIENCE

• Experience providing administrative support in a business, financial services, or human resources setting

• Proficiency with Microsoft Office Suite applications including Word, Excel, and Outlook

FUNCTIONAL SKILLS

• Ability to broaden office and facilities administration experience as well as develop a solid understanding of relevant regulatory, compliance and legal requirements

• Comfortable providing excellent customer service

• Ability to interact with all levels of an organization, across various departments and locations

• Strong computer skills with intermediate knowledge Microsoft Office applications, particularly Excel and Powerpoint skills

• Ability to listen to and analyze issues, seeking guidance as needed

• Ability to work both independently and in a team environment

• Willingness to learn how to gather and/or interpret relevant information through firsthand research or third-party consultation

• Desire to develop an understanding of vendor management topics related to facilities  management and workspace planning

• Regarded as responsive and resourceful when responding to inquiries, escalating issues as needed

FOUNDATIONAL SKILLS

• Communicates effectively

• Is detail-oriented and focused

• Learns while doing

• Develops analytical, critical thinking, and decision-making skills

• Exercises sound judgement and strives for continuous improvement

• Demonstrates optimism, resilience, flexibility, and openness to others' ideas

• Follows curiosity

• Actively listens and asks thoughtful questions

• Leverages available technology to achieve efficiency and results

• Engages inclusively and with intent

• Always acts with integrity

• Attention to detail, accuracy, and the ability to work in a fast-paced environment.

• Exceptional English communication skills both verbal and written

• Comfortable and trustworthy with sensitive business information

RESPONSIBILITIES

• Administer and maintain office processes per guidleines (e.g., badges, access, workspace, event planning, travel coordination, calendar scheduling, facilities management etc.)

• Track and ensure availability and accessibility of office space and relevant inventory/supplies

• Respond to employee and office inquiries, escalating issues as appropriate

• Liase with office colleagues, vendors and building management

• Manage and maintain executive calendar, appointment and daily schedule

• Organize and coordinate travel arrangements, including flight bookings, hotel accommodation, transportation and itineraries

• Prepare logistics, materials and follow up for meetings

• Arrange and manage logistics for new hires

• Support and organize various office projects and programs as needed

We regret to inform that only shortlisted applicants will be notified.

Mitsubishi UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.