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Position Title:

Position Type:

Scheduled Weekly Hours:

Categories:

Job Summary:

Job Duties:

Bucknell University is currently accepting applications for a Scheduling and Events Coordinator.  The successful candidate for this position will oversee the routine, non-academic scheduling of events using the University’s scheduling system, Mazevo. Provides daily event support for the office, including: presenting at multiple new-member information sessions to train on the current scheduling policies and processes; and supporting additional events, as needed. This role will be expected to handle multiple projects and assure applicable approval processes by following the University's policies and procedures.

Reporting Relationships / Direct Reports:

Reports to: Assistant Director, Event Scheduling & Software Management

Work Setting:  

Office
 

Work Schedule: 

Monday - Friday, 8:30am - 4:30pm (35 hours/week), 12-months 

What You Will Do:

• Facilitates requests for the scheduling of co-curricular and social events for campus facilities, as well as generates and distributes event confirmations and event reports.

• Coordinates all requirements for events with event planners from identifying the resources needed, including coordinating space reservations, catering, technology, public safety, parking, setup, and resources from other campus partners.

• Works collaboratively with other event support staff to proactively find solutions for improving the scheduling system, user experience, and the event scheduling process. 

• Supports events as needed, including occasional nights and weekends support, securing resources, and confirming setup needs with facilities and other supporting personnel.

• Serves as the scheduling advisor, providing relevant information to individuals or student groups, including approval processes, training, and marketing materials, and scheduling policies and procedures.

• Validates applicable approval processes are completed. Ensures all students, faculty, and staff follow proper policies and procedures for their events and advertising around campus.

• Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive. Additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring:

Required:  

• High school diploma or GED

• 2 years work experience in events operations and management

• Excellent communication skills

• Ability to manage multiple responsibilities, adjust priorities in a very busy environment, and work independently

• Proficiency with computer systems, the internet, standard office systems and basic business practices

Preferred, But Not Required:

• Vocational or technical training or degree

• Bachelor’s Degree

• Working knowledge of Mazevo (or similar), DocuSign, Adobe Express and Canva or similar design programs

• Project management experience in a higher education setting
   

Physical Requirements:

• Office environment, requiring some repetitive motions, such as typing and talking

• Ability to lift up to 25lbs and support event setups

Job Exempt:

Salary Range:

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.