Accounts Receivable Specialist na Pacific Southwest Container, LLC

About Pacific Southwest Container, LLC

Pacific Southwest Container, LLC (PSC) is a world-class ISO 9001-certified custom packaging manufacturer and market leader in designing and producing corrugated packaging, folding cartons, single-face lamination, foam protective packaging, and point-of-purchase displays. With state-of-the-art facilities in Modesto and Visalia, we proudly serve a diverse range of customers who value creativity, flexibility, speed to market, and the lowest total system cost.

At PSC, our people are the driving force, inspiration, and foundation of our family-owned company. Our thriving culture is built on four pillars: 360-degree Health, Teamwork, Quality, and Sustainability.

Position Overview

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our dynamic accounting team. The ideal candidate will have a strong background in accounts receivable processes, excellent analytical skills, and a passion for accuracy and efficiency in financial transactions. This role is a key contributor to the company’s financial health, providing reliable AR management while collaborating with cross-functional teams in a fast-paced, team-oriented environment.

Summary of Responsibilities

The Accounts Receivable Specialist will be responsible for performing and overseeing daily accounts receivable functions, including:

• Reconciling and posting trade and non-trade AR invoices.
• Applying customer payments and resolving discrepancies.
• Reconciling AR subledger and preparing schedules for period-end close.
• Processing and scanning customer check deposits into the company’s banking system. 

The ideal candidate will demonstrate strong technical accounting skills, advanced Excel knowledge, and the ability to work independently with accuracy and attention to detail.

Key Responsibilities

• Prepare, reconcile, and post daily trade and non-trade accounts receivable invoices.
• Accurately apply cash receipts to customer accounts and outstanding invoices.
• Investigate and resolve chargebacks, short payments, and deductions.
• Post AR transactions to the General Ledger and reconcile the AR subledger to the GL on a daily and monthly basis.
• Perform account reconciliations to validate the accuracy of balances and ensure the timely resolution of discrepancies.
• Process and scan customer check payments into the company’s banking system.
• Maintain organized and complete AR records and documentation to support internal controls and compliance.
• Provide required documentation for internal and external audits.
• Partner with internal teams and customers to resolve billing and payment discrepancies.
• Monitor customer accounts to ensure timely collection, accurate application of payments, and up-to-date aging schedules.
• Respond promptly to customer inquiries related to invoices and payments.
• Prepare and analyze reports related to AR activity, collections performance, and aging trends.
• Collaborate with Sales, Customer Service, and other departments to resolve billing issues or disputes.
• Support the Accounting team with additional duties, process improvements, and special projects as assigned.

Education and Experience & Qualifications

• Associate’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 5 years of progressive accounts receivable or general accounting experience in a corporate environment, preferably within manufacturing or distribution.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and complex formulas; strong analytical and math skills.
• Demonstrated experience preparing, reconciling, and analyzing account balances and transactions.
• In-depth knowledge of accounts receivable processes, cash applications, and billing procedures.
• Exceptional accuracy, attention to detail, and consistency in data entry and reconciliations.
• Proven ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across departments and with external partners.
• Industry experience in packaging or manufacturing environments is considered a strong plus.

Physical Requirements: