Internal Audit Specialist na Hebron Savings Bank

POSITION TITLE:                               Internal Audit Specialist

DEPARTMENT:                                  Internal Audit Department

ACCOUNTABILITY:                           Executive Vice President, Chief Financial Officer

Scope of Responsibility:  The Internal Audit Specialist serves as the central coordinator for the audit process, ensuring effective communication, document control, and timely completion of all audit-related activities. This role is responsible for tracking audit requests, managing document flow, verifying that all required data and responses are received, and facilitating clear and efficient interaction among auditors, management, and departments.

Duties & Responsibilities:                                                                                                                                           

• Coordinate the audit process by ensuring timely preparation, distribution, and return of audit-related materials.
• Serve as the primary liaison between audit teams, management, and departments to communicate requests, updates, and feedback.
• Track and monitor all document and data requests to confirm that complete and accurate information is received.
• Follow up with responsible parties to obtain outstanding materials and ensure deadlines are met.
• Review management responses for timeliness, completeness, and clarity before submission to auditors or committees.
• Maintain organized logs of requests, reports, findings, and responses for audit documentation and version control.
• Assist in scheduling audits, meetings, and report deadlines; prepare agendas and ensure participants receive materials in advance.
• Compile and summarize information for management reports and the Audit Committee.
• Maintain awareness of all outstanding audit items and escalate potential delays or issues to management.
• Support auditors by coordinating resources, tracking progress, and ensuring smooth execution of audit plans.
• Identify and recommend opportunities to improve audit coordination efficiency, document control, and follow-up tracking systems.
• Perform assigned audits in accordance with regulatory guidelines and institutional policies.
• Participate in spot and general audits, as well as special assignments under the direction of internal or external auditors.
• Complete audit work papers and memoranda by documenting audit tests, findings, and supporting evidence.
• Maintain knowledge of Federal and State banking regulations, bank policies, and audit standards.
• Participate in required compliance training and ensure adherence to applicable laws, including BSA requirements.
• Assist with implementing best practices in audit methodology and administrative efficiency.
• Performs other administrative and coordination duties as assigned.

Contacts: The individual in this position will work closely with the Internal Auditor, External Auditor, Senior Management, and Audit Committee to ensure that bank operations are in full compliance with Federal & State Regulations and guidelines as well as bank policies and procedures.  This individual will work closely with branch, operations, and loan administration employees to fulfill the responsibilities of this position. 

Knowledge, Skills & Experience:

• Strong administrative and coordination skills, with experience managing document flow and tracking deliverables.
• Excellent organizational, prioritization, and multitasking abilities.
• Strong attention to detail and accuracy in handling documentation and data.
• Knowledge of Federal and State banking/lending regulations and audit procedures.
• Effective written and verbal communication skills for cross-departmental coordination.
• Proficiency in Microsoft Office and audit tracking tools.
• Sound independent judgment and problem-solving capability.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit or stand for prolonged periods, reach with hands and arms, stoop, kneel or crouch.  The employee must occasionally lift and/or move up to 15lbs. Vision abilities required include close vision, distance vision, and peripheral vision. Employee will need to be able to do close up paperwork and view computer screens.   

EEO Statement: Hebron Savings Bank provides equal employment opportunities to all employees and applicants without regard to unlawful considerations of race, creed, color, national origin, nationality, ancestry, age, sex, familial status, marital status, domestic partnership, affectional or sexual orientation, gender identity or expression, liability for military service, mental or physical disability or perceived disability, and any other classification protected by applicable state and federal laws.  Reasonable accommodation is available for qualified individuals with disabilities, upon request. 

Hebron Savings Bank expressly prohibits any form of workplace harassment or unlawful discrimination against individuals on the same basis as outlined above. 

Job Classification: Non-exempt