Accounting Manager presso City of Tracy, CA

About the Department

Position Duties

• Plans, manages, and oversees the daily functions, operations, and activities of the Finance Department, including accounting, accounts receivable, accounts payable, and internal and external auditing.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of department.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Director.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees on performance issues; recommends discipline to the Director.
• Manages and participates in all activities related to the City’s accounting function, including the accounting system, accounts payable, accounts receivable, processing and issuance of checks and warrants, and cash receipts.
• Maintains and reconciles a variety of ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records; performs month-end, fiscal year-end, and calendar year-end accounting system processing. 
• Prepares and analyzes a variety of complex financial reports, statements, and schedules; prepares new-year, mid-year, year-end and special reports, including the State Controller’s Report and Annual Financial Report (ACFR). 
• Prepares, calculates, and analyzes a variety of financial reports and data in the preparation of the annual operating budget.
• Assists with preparing the annual budget, including goals and objectives for the Finance Department. 
• Participates in the development, revision, and maintenance of policy and procedure manuals governing fiscal matters; monitors financial procedures of all City departments, including internal audits and checks and balances; ensures that necessary corrective actions are taken. 
• Provides information to City departments regarding financial policies and procedures; interprets policies and procedures for departments. 
• Reports financial information and provides special reports to the Finance Director regarding investment of City funds. 
• Provides highly complex staff assistance to the Finance Director; develops and reviews staff reports and other necessary correspondence related to assigned activities and services.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public agency finance and accounting; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect assigned functions and operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Performs other related duties as assigned.

Minimum Qualifications

• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. 
• Principles and practices of leadership. 
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. 
• Principles and practices of public agency finance, including general and governmental accounting, auditing and reporting functions.
• Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
• Methods and techniques of establishing internal control procedures and guidelines. 
• Generally accepted accounting principles; modern and complex principles and practices of municipal finance and accounting; and municipal finance best practices. 
• Methods and techniques of preparing comprehensive financial and administrative reports, and general business correspondence. 
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
• Record-keeping principles and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. 
• Provide administrative, management, and professional leadership for the Finance Department. 
• Make financial forecasts and projections; analyze and interpret fiscal and accounting records and data. 
• Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies. 
• Prepare clear and concise financial and administrative reports, correspondence, policies, procedures, and other written materials. 
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. 
• Analyze, interpret, summarize, and present technical information and data in an effective manner. 
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

• Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment.
• May be required to complete National Incident Management System (NIMS) Training.

Other Qualifications