Executive Assistant to the CEO chez The Community Lighthouse

🌟 Join Our Team as an Executive Assistant to the CEO

Location: Albuquerque, NM
Type: Full-time | In-person
Hours: 40 hours per week
Compensation: Competitive, based on experience
Reports To: CEO

🔍 About the Role:

At The Community Lighthouse, we are on a mission to heal the world—one child and family at a time. We're seeking a highly organized, proactive, and relationship-focused Executive Assistant to the CEO who will serve as a true strategic partner. This role exists to create time, focus, and relational capacity for our CEO by managing schedules, follow-through, and visibility—both internally and in the community.

You will be the linchpin behind the scenes, ensuring the CEO operates at peak performance through streamlined systems, clear communication, and consistent execution.

🌱 Why This Role Matters:

This is not a traditional admin role. As the Executive Assistant, you’ll:

• Anticipate needs and provide strategic insight
• Coordinate high-impact meetings and events
• Nurture key relationships with community leaders, referral partners, and political figures
• Ensure our CEO’s brand and voice are clearly communicated in all channels
• Serve as a gatekeeper and thought partner, helping turn long-term strategy into daily action

💼 Key Responsibilities:

⏱ Time & Calendar Management

• Maintain a strategic calendar aligned with top priorities
• Block time for deep work, rest, and family balance
• Prep daily agendas and materials for CEO meetings

📝 Meeting Coordination & Follow-up

• Ensure every meeting has an agenda, pre-read materials, and clear follow-up tasks
• Attend leadership meetings, capture notes, and track progress in Asana

📣 Communication & Inbox Management

• Triage CEO inbox daily, escalate only priority messages
• Draft professional correspondence, talking points, and internal updates
• Maintain discretion and manage sensitive information with care

📊 Task, Project & System Oversight

• Keep the CEO’s dashboard updated in Asana
• Identify bottlenecks and make proactive recommendations
• Introduce at least one system/process improvement per quarter

🤝 Relationship Management

• Manage the CEO’s relationship tracker in Monday.com
• Coordinate engagement with community, political, and industry stakeholders
• Track birthdays, milestones, and follow-up opportunities
• Prepare thoughtful acknowledgments (gifts, thank-you notes)

✈️ Travel & Event Planning

• Coordinate all CEO travel logistics and attendance at events
• Plan internal retreats and leadership offsites

🧠 Strategic Alignment & Brand Stewardship

• Lead daily and weekly syncs with the CEO to align priorities
• Support the CEO’s public presence, speaking engagements, and media outreach
• Ensure digital and in-person visibility is aligned with brand and mission

📈 Success in This Role Means:

• 98%+ scheduling accuracy and calendar alignment
• 100% of meetings have agendas and follow-up
• 100% of key relationships are followed up within 2 weeks
• CEO spends ≥90% of time on high-value work
• Inbox is triaged daily and trust is never breached
• Strategic insights and improvements are proposed quarterly

Requirements

✅ Who We’re Looking For:

Required Skills & Attributes

• Exceptional organization, time management, and follow-through
• Strong writing and communication skills
• High emotional intelligence and confidentiality
• Tech-savvy (Microsoft 365, Asana, Monday.com, Teams)
• Systems thinker with detail-oriented execution
• Strategic mindset—you can connect tasks to big-picture goals
• Calm under pressure and highly adaptable

Preferred Experience

• Prior experience in an Executive Assistant or high-level support role
• Background in community engagement, politics, or nonprofit sectors
• Familiarity with branding and professional communications

🎯 Our Values:

We’re guided by our BRIGHT values:

• Be the Example
• Relationships First
• Inspire Play
• Growth & Curiosity
• Health & Wellness
• Talk with Clarity

Benefits

• WORK-LIFE BALANCE
• SUPPORTIVE CULTURE 
• GROWTH OPPORTUNITIES 
• DIVERSITY, EQUITY, and INCLUSION 
• Up to 3.5 WEEKS PTO & PAID SICK LEAVE 
• 6 PAID HOLIDAYS 
• Medical, Dental, Vision, and Life Insurance 
• PAID MATERNITY LEAVE 
• DISCOUNTED GYM MEMBERSHIP
• 401K - 4% MATCH 

🚀 Ready to Apply?

If you're energized by creating order, streamlining systems, and supporting meaningful impact from behind the scenes—we want to hear from you!

#IND1