Hybrid Office Manager Office Manager with verification

At Groq. We believe in an AI economy powered by human agency. We envision a world where AI is accessible to all, a world that demands processing power that is better, faster, and more affordable than is available today. AI applications are currently constrained by the limitations of the Graphics Processing Unit (GPU), a technology originally developed for the gaming market and soon to become the weakest link in the AI economy.Enter Groq's LPU™ AI Inference Technology. Specifically engineered for the demands of large language models (LLMs), the Language Processing Unit outpaces the GPU in speed, power, efficiency, and cost-effectiveness. The quickest way to understand the opportunity is to watch the following talk – groq.link/scspdemo.Why join Groq? AI will change humanity forever, and we believe preservation of human agency and self determination is only possible if AI is made affordably and universally accessible. Groq’s LPUs will power AI from an early stage, and you will get to leave your fingerprint on civilization.Office ManagerMission: ensure the smooth operation of Groq's Toronto location by streamlining administrative tasks, fostering collaboration, and providing a positive on-site experience for employees, ultimately driving company success and growth.Responsibilities & opportunities in this role:

• Employee safety: Partner with the Talent Team and key stakeholders to update office policies as necessary.
• Workplace and space planning: Identify Operations and Engineering team needs, location identification, lease execution, and plan logistics of office (moves or new office locations).
• Facilities management: coordinating with property management for service repairs and maintenance for all Groq location. Liaise and cultivate working relationships with vendors such as building security, guard services, HVAC, janitorial staff, maintenance, etc.
• Office upkeep: providing a clean and pleasant workplace experience for visiting employees. Maintaining well-stocked office and kitchen supplies at Groq location. Keeping purchases within set budgets.
• Vendor Management / Accounting: evaluate, onboard, and partner with vendors. Timely monthly payment of facilities invoices, bookkeeping and submission of expense reports.
• Receptionist duties: badge and key distribution. Monitoring security cameras and guard reports. Escorting office visitors, answering Groq mobile phone calls. Administrative support includes redirecting employee inquiries to appropriate contacts.
• Onsite Support: receive and coordinate deliveries. Pick up mail, sort, and distribute to appropriate teams. Coordinate package pickup. Manage outgoing mail and packages when necessary. As the onsite contact, the Office Manager provides support to ensure smooth company events, team celebrations, F2F meetings, and other ad hoc projects.

Ideal candidates have/are:

• Minimum of 4 years directly relevant work experience in office management, facilities, or operations.
• A passion for building a culture of community, creating a safe and cheerful work environment, and equipped with a “can do” attitude to think outside the box when issues arise.
• Keen sense for organization and multitasking, as this role requires balancing many priorities and working from multiple locations.
• Must be comfortable in a fast-paced, startup culture.
• Excellent verbal and written communication skills
• Experience with Operational and Accounting process, systems design and implementation, an understanding of upstream/downstream impacts
• Ability to work independently and influence others to meet deadlines

Attributes of a Groqster:

• Humility - Egos are checked at the door
• Collaborative & Team Savvy - We make up the smartest person in the room, together
• Growth & Giver Mindset - Learn it all versus know it all, we share knowledge generously
• Curious & Innovative - Take a creative approach to projects, problems, and design
• Passion, Grit, & Boldness - no limit thinking, fueling informed risk taking

If this sounds like you, we’d love to hear from you!Compensation: At Groq, a competitive base salary is part of our comprehensive compensation package, which includes equity and benefits. For this role, the base salary range is $45,000 CAD to $90,700 CAD, determined by your skills, qualifications, experience and internal benchmarks.Location: Groq is a geo-agnostic company, meaning you work where you are. Exceptional candidates will thrive in asynchronous partnerships and remote collaboration methods. Some roles may require being located near our primary sites, as indicated in the job description.At Groq: Our goal is to hire and promote an exceptional workforce as diverse as the global populations we serve. Groq is an equal opportunity employer committed to diversity, inclusion, and belonging in all aspects of our organization. We value and celebrate diversity in thought, beliefs, talent, expression, and backgrounds. We know that our individual differences make us better.Groq is an Equal Opportunity Employer that is committed to inclusion and diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, disability or protected veteran status. We also take affirmative action to offer employment opportunities to minorities, women, individuals with disabilities, and protected veterans.Groq is committed to working with qualified individuals with physical or mental disabilities. Applicants who would like to contact us regarding the accessibility of our website or who need special assistance or a reasonable accommodation for any part of the application or hiring process may contact us at: [email protected]. This contact information is for accommodation requests only. Evaluation of requests for reasonable accommodations will be determined on a case-by-case basis.