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Senior Administrative Assistant (Based in Mumbai, India) (Mumbai, India)

None · Mumbai, Indien · Onsite

  • Senior
  • Oficina en Mumbai
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The Role

 

This position will provide administrative and procurement support to the asset and property management team in Mumbai.

Job Responsibilities

 

  • Work with Central Procurement team on services and term contracts procured for the asset.
  • Creation of services and goods received note for all term contracts in SAP.
  • Setting up proper records and systems, documenting purchase requisition and purchase orders for vendor payments, processing of tax invoices.
  • Coordinating with the Executives and Technicians on the work schedule and completion status.
  • Maintain b​​​​​​ill collection and follow-up on the payments with tenants and vendors.
  • Assist Property Manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease documents and tenants' requirements.
  • Document controller for all SOPs and maintain all records of SOPs.
  • All other duties within Property Management team as assigned.

Job Requirements

 

  • Degree in Business Administration or equivalent
  • At least 8 to 12 years of relevant work experience, preferably within the Property / Facilities Management team 
  • Excellent command of English and strong analytical skills are preferred
  • Meticulous and highly organized
  • Self-initiated, able to work under pressure with tight timeline and a good team player
  • Proficient in MS Word, PowerPoint and Excel