Project Coordinator - Office Services en LJA Engineering, Inc.

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Project Coordinator at LJA Business Solutions, you will support the delivery of office buildouts, renovations, relocations, and portfolio projects across the company. You will work closely with Real Estate, Design, IT, and the Facilities teams — as well as external architects, contractors, and vendors — to ensure projects are executed on schedule, within budget, and aligned with company standards. From bid coordination and schedule tracking to move planning and final closeout, you’ll play a critical role in connecting the operational, financial, and logistical pieces that bring each project to life.

A TYPICAL DAY MIGHT INCLUDE:

• Collaborating with Real Estate during the proposal and lease phases by reviewing test fits, providing construction cost feedback, and supporting space planning and budget estimates
• Monitoring project expenses and maintaining accurate, up-to-date budget information
• Coordinating meetings, preparing agendas, and taking minutes to track actions and decisions
• Managing communication among project stakeholders, consultants, and contractors
• Supporting project managers through all phases of construction, including bidding, scheduling, and tracking progress
• Identifying vendors and contractors, conducting competitive bid processes, and supporting bid evaluations
• Coordinating with external partners such as data cabling, furniture, access control, and AV vendors
• Processing vendor invoices, paying applications, and changing orders
• Updating project schedules weekly to reflect planned versus actual milestones
• Ensuring responsibilities are assigned, tracked, and completed within deadlines
• Assembling tenant improvement reimbursement packages and coordinating submission to landlords
• Assisting with project closeout by gathering as-built drawings, warranties, attic stock, and regulatory documentation
• Supporting office moves, drafting move communications, and preparing welcome packets for new locations
• Creating dashboards, reports, and documentation to support data-driven decision making
• Collaborating with internal departments to maintain strong working relationships and alignment across the organization
• Supporting M&A integration projects by coordinating readiness of newly acquired offices and vendors

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• High school diploma or equivalent
• Bachelor’s degree, military service, or trade school experience preferred

REQUIRED QUALIFICATIONS:

• 2+ years of experience as a Project Coordinator or in a related role
• Strong understanding of the construction process, preferably in commercial office environments
• Background in real estate development, construction, or design
• Proven ability to manage budgets, schedules, and administrative project documentation
• Excellent written and verbal communication skills with a proactive approach to coordination and problem solving
• Proficiency with Microsoft Excel, MS Project, and Outlook
• Ability to work both independently and within a team environment
• Valid driver’s license and ability to travel to project sites as required
• Demonstrated ability to act with integrity, remain organized under pressure, and collaborate effectively across departments

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience working in a cross-functional matrix environment
• Familiarity with project management software tools and reporting dashboards
• Strong analytical and process improvement skills
• A track record of anticipating needs, communicating change effectively, and driving follow-through
• A collaborative mindset and commitment to continuous improvement

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.