Administrative Assistant 2 - System Administration en Nevada System of Higher Education

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.

• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

The Nevada System of Education (NSHE) is recruiting for a driven Administrative Assistant 2 for the NSHE, System Administration Office Reno, Nevada.

The Administrative Assistant 2 is the first point of contact for the Nevada System of Higher Education, System Administration Office in Reno. This position is responsible for greeting and assisting visitors, guests, and the general public in a professional and welcoming manner, as well as managing a multi-line phone system by answering, screening, and directing calls while providing accurate information as needed. The Administrative Assistant 2 will coordinate a wide range of office activities, including maintaining supplies and equipment, monitoring vendor invoices, handling incoming and outgoing mail, and organizing files and records to support smooth workflow.

Additional responsibilities include scheduling and setting up meeting rooms, assisting with events, and ensuring compliance with open meeting laws through timely posting of agendas. The role also involves maintaining office security procedures and performing occasional work-related errands. The ideal candidate demonstrates strong organizational skills, attention to detail, and a commitment to providing a positive and professional experience for all who interact with the NSHE System Administration office.

PER EXECUTIVE ORDER 2025-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL December 31, 2025. Please refer to the link for more information: executive-order-2025-002

Required Qualifications

• This position requires graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR

• One (1) year of experience as an Administrative Assistant I in Nevada State service; OR

• An equivalent combination of education and experience as described above

A valid class "C" driver's license is required at the time of appointment and as a condition of continuing employment.

Preferred Qualifications

Candidates with Microsoft Office Suite and Workday experience are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 25

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.  For information on contribution rates, please visit:  NV PERS Contribution Rates

“I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.    

• Rich retirement plan - Retirement Calculator

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, annual and sick leave, grant-in-aid, and other benefits.  Additionally, there is a Classified Employee Family Opportunity Benefit for spouses, domestic partners, and dependents of classified employees. For more information, please visit: https://www.unr.edu/hr/benefits

NSHE Office Information

The Chancellor is the chief executive officer of the Nevada System of Higher Education and is responsible to the Board of Regents for the administration and of the financial management of the Board’s policies. The campus presidents and vice chancellors are responsible to the Chancellor. The NSHE Chancellor’s Office provides system administration for the Board of Regents, academic and student affairs, health sciences, finance and budget, legal affairs, human resources, system computing services, college collaboration, diversity, government, and community affairs.  For more information, please visit the NSHE web site at: https://nshe.nevada.edu/

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements.  Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.