Administration Assistant III en The Bergaila Companies

We put the unity in "opportunity."

Opportunity Snapshot:

• Compensation: $34/hour DOE
• Location: Houston, TX
• Assignment Duration: 12 months +
• Work Schedule: M-F / 40 hours + (in office)
• Benefits: Comprehensive insurance with 401(k), PTO and holidays

• Maintain a well-organized, efficient, and professional office environment
• Manage incoming calls, emails, and communications, directing inquiries as appropriate.  Provide general administrative support, such as copying, filing, and organizing documents
• Prepare correspondence, reports, presentations, and spreadsheets with a high level of accuracy and attention to detail. Ensure all documents meet the highest standards in terms of accuracy, format, and content
• Support calendar management and scheduling of meetings, appointments, and conferences
• Prepare, reconcile, and submit expense reports.  Track costs and monitor expenditures to align with approved budgets and internal order allocations
• Support the purchasing process and maintain vendor documentation as required
• Order, setup, cleanup, and coordinate payment for catering orders
• Plan, coordinate, and execute departmental and companywide events including holiday celebrations, charity initiatives, and culture and engagement events
• Coordinate with Internal Communications on message distribution for each event
• Manage event budgets, process purchase requisitions through SAP, track internal orders, and ensure proper approvals are obtained
• Liaise with vendors, negotiate pricing, coordinate logistics, and ensure timely payments in collaboration with Finance
• Maintain clear communication with all stakeholders to ensure successful event outcomes.  Create lessons learned, conduct surveys, and solicit feedback after each event
• Serve as the organization’s primary point of contact for travel coordination.  Arrange detailed domestic and international travel itineraries for executives and staff
• Manage travel approvals, expense reporting, and compliance with company travel policies
• Support special projects and initiatives as assigned

• Associates degree

• 3+ years of Administrative Assistance

• Results focused, detail oriented, problem solving, and, self-starter

• Strong interpersonal skills and ability to develop strong relationships and seamless interfaces across the business, including front, middle and back-office teams as well as with senior management

• Strong skills with Microsoft Office tools

• Ability to handle confidential and sensitive information with discretion

• Experience managing travel, schedules, and expense reporting for senior-level executives

The Bergaila Way:

The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice.

Client Overview:

Our client is a leading LNG company headquartered in Houston, TX and places value on being accessible to colleagues at every level of the organization. This includes fostering relationships with their customers, as well as to their community involvement and environmental stewardship.