Microsoft-office Careers in east-amherst ∙ Page 1

PLEASE NOTE:  This is a provisional Civil Service position.  The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled  Clerk Typist test and be reachable on that list.  

Business Office/IMC

Clerk Typist/Copy Machine Operator (12 months)- Provisional       

35 hours/week (8:00am – 3:30pm) (Inclusive of ½ hour unpaid lunch)

Specific Work Duties:

• Receives materials to be copied or printed, including instructional materials, reports, booklets, bulletins, newsletters.
• Sorts, arranges materials, and prioritizes requests, both hard copy and electronic files.
• Programs and operates a high-speed copy-printer
• Makes minor adjustments and repairs to machines;
• Keeps machines clean; reports major repairs to service technicians.
• Inventories and stores supplies such as paper, toner and related supplies for machines.
• Operates binder and hole punch
• Prepares work records of copied material for billing requirements.
• Performs other duties as assigned

Specific Requirements:

• Have understanding of digital copiers, their functions and processes
• Must have an understanding of graphic output and files
• Strong attention to detail
• Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment

Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class:  The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical work activities include but are not limited to:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes voice mail messages and other recorded audio messages and longhand copy;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter or microcomputer;
• Proof reads reports and other documents;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of payroll records;
• Sorts correspondence vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates office machines/equipment;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• Prepares outgoing mail and sorts in-coming mail for dissemination;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE:  This is a provisional Civil Service position.  The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled  Clerk Typist test and be reachable on that list.