Vendor & Compliance Risk Analyst at VoltaGrid

Position Title: VENDOR & COMPLIANCE RISK ANALYST 
Location: HOUSTON OFFICE 
FLSA Class: EXEMPT 
Responsible to: PROCUREMENT MANAGER 

Position Summary: The Vendor & Compliance Risk Analyst is responsible for overseeing all aspects of vendor relationships — from onboarding and compliance to performance management and document control. This role ensures vendors meet VoltaGrid’s operational, quality, safety, and sustainability standards while maintaining accurate documentation and supporting continuous improvement across the supply chain network. 

Essential Duties and Responsibilities: 

Vendor Onboarding 

• Coordinate the end-to-end onboarding process for new suppliers in support of commodity and service providers. 
• Collect, review, and verify vendor documentation (certificates, insurance, W-9s, NDAs, safety certifications, etc.). 
• Ensure vendor setup in ERP/procurement systems aligns with company requirements and data integrity standards. 
• Collaborate with legal, finance, and operations to ensure all compliance requirements are met prior to activation. 
• Conduct orientation sessions to familiarize vendors with VoltaGrid’s processes, expectations, and code of conduct.

Vendor Compliance Management 

• Develop and maintain the vendor compliance framework, policies, and audit processes. 
• Track and enforce compliance with insurance, safety, environmental, and quality requirements. 
• Maintain an updated repository of vendor certifications, ISO, compliance, audits, and documentation. 
• Manage compliance reporting and escalate non-conformances or expired documentation to stakeholders. 
• Support periodic internal and external compliance audits, training, and performance metrics. 

Vendor Performance Tracking 

• Establish KPIs and metrics to evaluate vendor performance (e.g., delivery reliability, cost accuracy, quality, responsiveness). 
• Maintain performance dashboards and report trends to Supply Chain leadership. 
• Lead quarterly or annual vendor performance reviews, coordinating feedback with Operations, Finance, and Engineering teams.
• Identify underperforming vendors and drive corrective actions or improvement plans. 
• Recognize high-performing vendors and support long-term partnership development.

Document Control 

• Develop and maintain an organized vendor documentation system in accordance with ISO and company standards. 
• Ensure timely document updates, version control, and archiving. 
• Support the Supply Chain team in retrieving and distributing vendor-related documentation for audits, renewals, and project requirements. 
• Manage data integrity across ERP, SharePoint, or other document management systems. 

Continuous Improvement 

• Support process optimization initiatives related to supplier qualification, compliance automation, and performance reporting. 
• Collaborate with cross-functional teams (Finance, Engineering, Operations) to streamline vendor workflows. 
  Stay informed on regulatory changes, supplier risk trends, and industry best practices. 

Other Requirements: 

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field (preferred but not required). 
• 3–5 years of experience in procurement, vendor management, document control, procedural operations, or compliance 
• Experience with ERP systems (SAP, Oracle, NetSuite, etc.) and vendor management software. 
• Prior exposure to industrial, energy, gas, or manufacturing sectors preferred 
• Understanding of supply chain compliance requirements (ISO, OSHA, insurance, ESG). 
• Excellent communication and negotiation abilities. 
• Strong analytical and organizational skills with attention to detail. 
• Ability for occasional travel to vendor sites or other company locations 

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. 

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. #GC #LI-MB1