Project Execution Administrator at IS International

The Project Execution Administrator will collaborate closely with leadership from both Project Management and Project Operations to drive performance improvements across the Project Execution function. This role encompasses multiple responsibilities, with a primary emphasis on structured information delivery, process optimization, and performance reporting. Serving as the central hub for project execution data, the Project Execution Administrator ensures timely and accurate dissemination of critical project information. This position reports directly to the Project Execution Administrator Manager.

Requirements

· Support the submission of Project Cost Authorization (PCA) and updating Purchase Requisitions (PR) for Project Execution Management team. Review TFA invoices for accuracy as needed. Verify Purchase Orders are sufficiently funded to cover vendor invoices.

· Support review of the Material Delivery Reports (MDR) / Good Receipts (GR) to allow invoicing to a Purchase Order (PO).

· Generate Accounts Payable invoicing status with summaries and required back-up emails.

· Assist with maintaining standard monthly/quarterly project reporting templates for consistency. Work with the Project Execution team to improve project reporting processes to drive standardization and consistency across all projects. Review and support Project Managers in adjusting monthly/quarterly reporting for accuracy and consistency.

· Support Project Management team with presentations, and reports to represent Project Execution topics for presentations to Mitsubishi Power Leadership, Project Managers, Partners, and Customers.

· Facilitate communication and collaboration among project team members, stakeholders, and management. Ensure that Project Execution information flows effectively and that the Project Execution team is synchronized on project status and changes.

· Support the roll-out of training and certifications for team members on monthly/quarterly Project Reporting.

· Support Construction and Commissioning Technical Field Advisors (TFA) with requests to Lake Mary office support departments (e.g., IT, Travel Leaders) to help solve TFA and site issues.

· Use the MS Office Suite to create well-structured documents, spreadsheets, presentations, proposals and other documents.

· Prioritizing activities to ensure that the project reports are timely compiled, and workload is managed effectively within agreed timeframes and deadlines.

· Using analytical skills to perform analyses of project performance.

· Using interpersonal, communication, and coordination skills to work with team members, business partners, stakeholders, and customers.

· Approaching challenges with well-thought out and creative solutions (demonstrated problem solving skills).

· Identifying, researching, and implementing process improvements to improve overall project execution.

· Adapting to changing deadlines and business demands, with an ability to grow with the business