Homeoffice University Relations Coordinator at Ivyrehab

We are looking for a University Relations (UR) Coordinator who will support our Student Programs and University Relations.  The UR Coordinator for Student Programs and University Relations plays a pivotal role in supporting our early career initiatives by managing student placements and fostering relationships with universities. This position will support the coordination of clinical rotations for students, ensure smooth placement processes, and contribute to creating a sustainable talent pipeline. This position will report to the Manager of University Relations and the Manager of Student Programming  and will also work closely with other Ivy Rehab leaders. This is a great opportunity to become part of a dynamic team committed to partnering with our teammates in all aspects of their learning and development journeys. 

RESPONSIBILITIES: 

CLINICAL AFFILIATION MANAGEMENT 

• Manage and oversee the scheduling and placement of students for clinical rotations within an assigned region across PT, OT, and SLP 

• Ensure all aspects of a student’s clinical experience are finalized, including details of the rotation, contracts, compliance documents, and student information 

• Partner with various Directors of Clinical Education at colleges and universities across the country to facilitate the placement of students in clinical rotations at Ivy clinics 

• Serve as a liaison between universities, students, and internal Ivy teammates, including CECs, CI/FWEs, recruiting, and operations 

• Track and manage student placement assignments across multiple platforms including Exxat and Workday 

• Address any issues or concerns related to student placements and provide ongoing support to students, clinical instructors and university contacts 

DATA MANAGEMENT & REPORTING 

• Manage administrative duties that pertain to student programming including student clinic identification, CI/FWE list management, student information tracking, program experience surveys and post-affiliation outcomes & tracking 

• Monitor and maintain accurate status reporting for student placement details and university recruiting endeavors including event outcomes, hiring data, former student conversion, and more 

• Track and report on program metrics, such as student placement numbers, event attendance and candidate engagement to ensure program goals are being met 

• Assist with the preparation and share-out of recurring updates to Operations Leadership on the status of student placements/clinical rotations 

• Pull data and create reports as needed 

UNIVERSITY RELATIONS & PROJECT MANAGEMENT 

• Assist with University Relations to plan, promote and attend student recruitment events such as career fairs, student information sessions, and networking events to promote clinical education opportunities at Ivy Rehab 

• Liase with external vendors as needed in administrative support in event planning  

• Assist with periodic reviews of internal training material & standards (students, CI/FWEs, CECs, shadowing, etc.) 

• Support strategic development plans for Student Programs and University Relations 

• Work both independently and collaboratively to execute projects 

• Perform other related duties as required and assigned 

REQUIREMENTS: 

• Bachelor’s degree preferred 

• At least 2-3 years of experience in project coordination, university relations, or student program management, preferably in a healthcare setting 

• Ability to work independently and be self-driven 

• Ability to travel as needed for university events and conferences (less than 10% travel expected) 

SKILLS:   

• Strong organizational and time management skills with the ability to manage multiple projects and priorities 

• Excellent communication and interpersonal skills, with the ability to build relationships with students, university representatives, and internal stakeholders 

• Ability to work independently as well as part of a team 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software is a plus. 

• Knowledge of physical therapy, occupational therapy, and speech language pathology education and clinical rotations is preferred but not required 

• Desire to contribute to a positive candidate experience and interest in working with universities and students 

• Must be detail oriented, resourceful, responsive and be able to function in a fast-paced environment

Compensation ranges up to $75,000.00 based on experience.

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