Company Profile:

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures.  It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas.  These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate.  SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into eleven industry focused segments, Tubular Products, Steel & Non-Ferrous

Metals, Automotive, Construction and Transportation, Infrastructure, Chemicals & Electronics, Media and ICT, Materials, Supplies and Real Estate, Food and Lifestyle, Mineral Resources, and Energy.  Visit www.sumitomocorp.com  and www.sumitomocorpofamericas.com for more information.

General Affairs Coordinator  ($73,000-$90,000)

Job Summary: 

The General Affairs Coordinator plays a key role in supporting the smooth operation of corporate services for the New York office and the wider Americas region. This position will assist with the Corporate Travel Program and oversee the planning and execution of internal and external events that support both business objectives and employee engagement.

Duties/Responsibilities:

General Affairs Operations

• Partner with Finance and the General Affairs Operations Manager on expense tracking, invoice processing, reporting, and budget reconciliation.
• Manage Concur travel bookings and expense processing for the General Affairs team.
• Support special projects, including research, data collection, and preparation of recommendations for leadership review.
• Purchasing of supplies and company branded items.
• Manage offsite document retention.
• Assist with ad hoc projects as assigned.

Event Management

• Assist in the planning, budgeting, and execution of employee engagement events in the New York office.
• Support business groups with logistics for conferences, meetings, and corporate functions.
• Handle vendor relationships, negotiate contracts, and ensure delivery of high-quality service within budget.
• Collaborate with internal stakeholders to align events with business objectives and maximize participation.

Corporate Travel Management

• Assist General Affairs along with corporate travel consultant to oversee booking platforms, manage unused tickets and cancellations, and support emergency travel needs to drive cost savings and enhance traveler experience.
• Monitor travel activity and ensure adherence to corporate travel policies.
• Provide reporting and analysis on travel spend, identifying trends and opportunities for process improvements.

Guide employees regarding travel policies, rules, and best practices. 

Job Specific Knowledge/Skills & Abilities 

• Proficiency in Microsoft Office Suite; experience with corporate travel booking tools (e.g., Concur) strongly preferred.
• Exceptional organizational, problem-solving, and multitasking abilities.
• Strong interpersonal and communication skills, with the ability to engage and influence stakeholders at all levels.
• High level of discretion and professionalism in handling confidential information

• Proven vendor negotiation and contract management skills

Education, Certification and Experience:

• Minimum 3years of experience in Office Services, General Affairs, or Hospitality Operations.
• Bachelor’s degree in business administration, hospitality, or related field (or equivalent relevant experience).

• Experience with budgeting, expense reconciliation, and financial reporting.

Physical Requirements:

• Hybrid work style- Minimum 2days/week onsite.
• No visa sponsorship is provided.

Equal Employment Opportunity Policy Statement: 

Sumitomo Corporation of Americas (SCOA) is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sumitomo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sumitomo will not tolerate discrimination or harassment based on any of these characteristics.