TEMPORARY Division Secretary: Fine Performing Arts/Career Technical Education bei Oak Park and River Forest High School

Job Title:                           Division Secretary - Fine Arts and CTE
Reports to:                        Division Heads of Fine Arts and CTE
Terms and Conditions:    3-month FMLA position, 11/17/26 - 2/27/26
FLSA Status:                     Non-exempt
Salary & Benefits:            $22.61 per hour, this is a temporary position and is not eligible for benefits.

Qualifications:

1. A bachelor's or associate's degree or comparable work experience is desired. 

2. Previous secretarial or administrative assistant experience.

3. Proficient typing ability: 55 wpm minimum.

4. Proficient in Microsoft Office Suite, including Word and Excel.

5. Previous experience in using Skyward or other data management systems is preferred.

6. Excellent communication skills, verbal and written; writing and proofreading skills preferred.  

7. Possess knowledge of general functions of the school and community.

8. Demonstrates skill in coordinating and organizing work effectively and prioritizing demands promptly.  

9. Ability to maintain good working relationships with the various school constituencies, including students, faculty, administration, staff, parents, vendors, community organizations, and all other community contacts.

Position Summary:

Provides daily support to the Division Heads and faculty by assisting with and coordinating the various functions of division offices. 

Position Responsibilities:

1. Responds to telephone calls, emails, and personal contacts professionally and businesslike, providing information and assistance as needed, responding to questions, and directing calls or messages.

2. Assists with scheduling division activities, including classroom observations, classroom surveys, Division Head meetings, and division meetings.

3. Interacts appropriately and as needed with students, parents, teachers, staff, and administrators.

4. Collaborates with other support personnel to address the needs of the division, school, and district.

5. Coordinates and provides assistance to substitute personnel.

6. Plans organizes, and maintains files to ensure completeness, adherence to schedules, and responsiveness to division needs.

7. Works independently to initiate, facilitate, and follow through on division projects.

8. Gathers information to complete routine and immediate division activities and longer-term intermittent projects.

9. Use Microsoft and Google Suite programs to prepare various typed documents, e.g., correspondence, teacher evaluations, forms, memos, and reports.

10. Use the student information system to track student information and reports as needed.

11. Processes division purchases and reimbursement requests.

12. Maintains records of department budgets, including purchasing, billing, and reimbursement.

13. Maintains inventories of division materials.

14. Supports activities of division meetings, including publishing agendas and maintaining meeting minutes.

OPRF – WHO WE ARE…
 
Oak Park and River Forest High School, or OPRF, is a comprehensive public high school located in Oak Park, Ill., a suburb eight miles due west of downtown Chicago. We are a one-school district, with the majority of our students coming from two sender districts, River Forest Public Schools District 90 and Oak Park Elementary School District 97. We offer more than 200 courses, a variety of programs for students with special needs, 75 clubs and activities, and 29 competitive sports. We prepare our students well for post-secondary success, with an average ACT composite score of 24 and a 94% graduation rate.
 
Oak Park and River Forest are communities that highly value diversity. OPRF is a founding member of the national Minority Student Achievement Network, and our school is racially and economically diverse, with about 44% of our 3,300 students identifying as African-American, Hispanic, multiracial, or Asian. Our villages have long embraced the LGBTQ community, and we have a significant mix of homeowners and renters.
 
We seek faculty and staff who have high expectations for all students, and who value student voice in education. As a school, we are particularly focused on closing opportunity gaps for our students of color.
 
OPRF is an equal opportunity employer that provides equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, disability or genetics. OPRF’s goal is to increase its representation of people of color.
 
Background:
Oak Park and River Forest High School District 200 is a progressive district that is focused not only on our tradition of excellence but our future. The District prides itself in offering our students a comprehensive 9-12 college and career readiness curriculum and a rich arts education program.  Our students are curious, creative, and they come ready to learn. More than 90 percent of our students go on to college.
 
Oak Park and River Forest High School District 200 believes that we can “become an ever-improving model of equity and excellence that will enable all students to achieve their full potential.” We can accomplish this through dedicated teachers, staff, and administration who build relationships with students and have high expectations for themselves and their students. We believe in planning for and providing the academic and developmental support students need to meet those expectations. We further believe that every student can learn through exposure to academically challenging content, feedback during learning, and the educator’s knowledge and skill.
 
Oak Park and River Forest High School District 200 is a great place for those who are interested in an environment that supports creativity, leadership at all levels, innovation, a focus on professional and curriculum development, and the best practices of instruction. We are currently seeking individuals to join our team where we enable all students to achieve their full potential every day.

Oak Park and River Forest High School District 200 is an Equal Opportunity Employer