Administrative Assistant bei Bluewater Maritime School

Bluewater Maritime School is a leading maritime training school dedicated to equipping mariners with the skills, certifications, and confidence they need to excel at sea. Our fast-paced, high-energy environment is driven by a passion for excellence, safety, and service. We are seeking a proactive and detail-oriented Administrative Assistant to support our daily operations and student engagement efforts.

Overview

The Administrative Assistant will play a vital role in ensuring smooth office operations and providing exceptional support to staff, instructors, and students. This individual must be highly organized, tech-savvy, and comfortable managing multiple tasks in a dynamic environment. Experience in a similar high-energy setting—especially in maritime or vocational training—is highly preferred.

Expectations

• Team first mindset
• Student focused service attitude
• Reliability
• Commitment to learn and grow in role

Responsibilities

• Serve as the first point of contact for students, visitors, and vendors—providing courteous and professional assistance.
• Provide comprehensive administrative support including scheduling, calendar management, filing, and correspondence.
• Prepare and format documents using Microsoft Word, Excel, and Outlook.
• Assist in the coordination of training courses, events, and certifications.
• Maintain accurate records and manage office supplies and inventory.
• Support instructors and staff with classroom setup, printing materials, and logistical needs.
• Handle inquiries and assist with student registration and onboarding processes.

Education / Experience Required

• Proven experience in an administrative role, preferably in a training, educational, or maritime environment.
• Proficiency in Microsoft Office tools—Word, Outlook, Excel—required.
• Experience managing social media platforms such as Facebook, Instagram, and LinkedIn.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to work independently with minimal supervision.
• Strong interpersonal skills and a positive, customer-focused attitude.
• Ability to thrive in a fast-paced, team-oriented environment.

Preferred Qualifications

• Familiarity with maritime industry or training schools helpful but not required.
• Experience using scheduling or registration software.
• Basic graphic design skills for social media (e.g., Canva) a plus.

Essential Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and requires prolonged periods of sitting or standing at a desk and working on a computer. While performing the duties of the job, the employee is regularly required to sit, talk, and hear. The employee must be physically capable of operating a computer keyboard. Specific vision abilities required by this job include close vision. There may be times when supplies are needed for vending machine as well as the office.  Must be able to carry/transfer items as needed. 

Supplemental Information

This description is based on management’s assessment of the requirements and functions of the job as of the date this description was prepared. It is a general guideline for managers and employees, but it does not purport to be a complete list of all the elements of the job.  Management reserves the right to modify the description at any time or vary the duties and responsibilities of the job on a temporary or indefinite basis to meet production, scheduling, staffing, or customer needs.

Employment Overview

Bluewater Maritime School is an Equal Opportunity Employer committed to creating a welcoming environment for all team members.

Bluewater Maritime School follows the federal Fair Chance Act and will consider qualified applicants with arrest and conviction records in a manner consistent with applicable federal, state, and local law.

Bluewater Maritime School is a Drug-free workplace. Upon receipt of an offer of employment, a pre-employment drug screen is required.

Bluewater Maritime School will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.