Sales Administrative Assistant bei Faena
Faena · Miami Beach, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Miami Beach
THE FAENA CULTURE
The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.
JOB OVERVIEW
The Sales Executive Assistant provides administrative support to the Vice President of Sales and Marketing Faena hotel. This position requires a high level of organization as well as superior time management and the ability to prioritize projects and tasks. A high level of confidentiality is required and knowledge in Delphi system and hotel operations.
DUTIES AND RESPONSIBILITIES:
- Manage and maintain schedules.
- Answer and manage incoming calls.
- In the VP of Sales and Marketing absence, ensures that requests for action or information are relayed to the appropriate staff member; as needed, interprets requests and helps implement action; makes sure that information is furnished in a timely manner.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office
- Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet and presentation software.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Review operating practice and implement improvements where necessary.
- File and retrieve documents and reference materials.
- Coordinate travel arrangements hotel accommodations.
- Perform other duties as assigned.
REQUIREMENTS
- Minimum of 2 years of administrative experience for an executive or team of executives.
- Excellent verbal and written communication skills.
- Skills- Proficient in Microsoft Office Suite ( Word, Excel, PowerPoint and Outlook) and Delphi.
- Attention to detail and accuracy.
