Administrative Coordinator bei Neogen

Come Be Part of a Mission that Matters!

At Neogen Corporation, we believe in fostering a culture of innovation, collaboration, and continuous improvement. As an Administrative Coordinator, you will have the opportunity to work alongside talented professionals who are passionate about making a difference in the world. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. Join us in our mission to protect and enhance global food and animal safety!

This role follows an onsite model to accommodate business needs while maintaining team collaboration.

HOURS: Monday - Friday ; 8am - 4:30pm

SUMMARY: The Administrative Coordinator at Neogen is responsible for supporting day-to-day office operations to ensure a smooth, efficient, and professional work environment. This role includes maintaining the quality of common areas, overseeing front desk operations, managing visitor documentation, and assisting with office logistics, including event coordination and supply management. The Administrative Coordinator also plays a key role in supporting the accounting department by performing daily financial functions, assisting with audit preparations, and ensuring compliance with financial processes. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across various teams to maintain a positive and productive atmosphere for both employees and visitors.

ESSENTIAL FUNCTIONS:

• Maintain and improve the upkeep and maintenance of conference rooms, break rooms, lactation rooms, and other common areas, ensuring a welcoming, professional, and engaging environment for both employees and visitors.

• Ensure smooth front desk operations, coordinate office functions, and contribute to maintaining an efficient and positive work environment.

• Maintain sign-in documentation, visitor badge tracking, visitor logs, ensuring arrivals are promptly communicated to relevant team members and that we maintain adherence to company visitor protocols.

• Administer day-to-day office operations, including greeting visitors, assisting with tours, coordinating client/vendor workshop logistics, managing filing systems, and maintaining office supply inventory.

• Assist with purchasing logistics for supplies, ensuring timely and accurate procurement.

• Coordinate communications related to Neogen donations, ensuring timely updates and proper handling of donation-related inquiries.

• Performing daily accounting functions to ensure accurate and timely financial processes, including assisting with internal and external audit preparations, coordinating document requests, providing relevant financial documentation, and supporting compliance efforts.

• Other duties as assigned by the manager.

PREFERRED QUALIFICATIONS:

• High School Diploma or Equivalent required.

• Previous administrative experience is preferred.

• Strong interpersonal skills with the ability to interact professionally with visitors.

• Exceptional organizational skills, with the ability to manage multiple tasks, coordinate events, and maintain systems for scheduling, filing, and documentation.

• High attention to detail, particularly in maintaining visitor logs, security protocols, and office documentation, while ensuring accuracy and compliance.

• Basic knowledge of purchasing processes and logistics, with the ability to coordinate and track procurement activities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.

WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee is frequently required to sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to odors or airborne particles and is occasionally exposed to toxic, pathogenic, or caustic agents. The noise level in the work environment is usually quiet.

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WHO IS NEOGEN:

Neogen is home to the largest genomic operation in the world! Our worldwide genomics operations deliver innovative, affordable DNA testing for the discovery and commercial application of genomic advances that enhance the safety and abundance of life. Our genomics tools are used by farmers and ranchers, and veterinary practitioners, to provide the best animal care possible, as well as enhance breeding programs.

Neogen’s culture combines stability with a deep belief in providing professional and personal growth. Our Pillars of Trust — the principles that guide our everyday decision-making, include Openness, Honesty, Credibility, Respect, and Service. It’s our belief in these characteristics that provides a consistent, happy and healthy work environment for our employees.