Budgets & Accounts Specialist (IT) bei Salt River Pima-Maricopa Indian Community, AZ

About the Department

Position Summary:
Under general supervision from the IT Director/CIO, prepares, monitors and track departmental budgets and Capital Improvement expenditures and transactions and performs an extensive variety of accounting transactions for all divisions within the department.  Reconciles budget accounts and prepare monthly budget reports.  Manages vendor maintenance and reconciliations.  Maintains a fiscal system for and ensures that the financial and operational services are carried out in accordance with generally accepted accounting principles within government accounting (federal, state, and tribal).  This job class is treated as FLSA non-exempt. 

Essential Functions:
(Essential functions may vary among positions, but may include the following tasks, knowledge, skills, abilities, and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.)

Position Duties

1.  Plans and assists in the development of databases to monitor and track department budgets and expenditures for eight divisions. Creates and maintains computerized databases to track budget allocations, modifications, and expenditures for all department operational and capital improvement projects.  Tracks and reconciles budget accounts on a daily basis. Keeps Department Director informed of adverse spending irregularities or concerns that could affect the timely completion of funded projects.  

2.  Assists the IT Director in reorganizing and centralizing all financial and budgeting tasks for the department.  Develops centralized processes/procedures for monitoring and tracking contract payments for vendors, contractors and consultants. Files and maintains centralized filing systems for contract records/expense receipts.  

3.  Develops and maintains computerized database to monitor and track department employee information and performance records.  Inputs, updates and maintains employee status information on critical personnel related issues.  Create spreadsheets for use in analyzing performance report submission, merit increases, salary increases, etc.  Maintain employee account files.          

4.  Prepares and reviews with Director, Division and Project Managers all budget status and expenditure activity.  Meets regularly with Division Managers to analyze expenditures and assist in resolving any contracts, operational and capital improvement project budgetary issues.  Develops consistent and reliable communications with contract vendors and Division Managers.  Serves as primary liaison with Finance Department for all financial accounting transactions.

5.  Reconciles monthly budget reports and ensures account information corresponds with data reflected computerized databases.   Reviews data for errors/discrepancies and makes necessary corrections.  Prepares and revises budgets and budget modifications for new/existing budgets, as needed.  Maintains daily and/or monthly accounts of reports, cash receipts, or financial records.   Ensures that transactions are recorded properly, are debited/credited to the appropriate budget account, and comply with governmental generally accepted accounting principles.
 
6.  Provides information for audits by reviewing documentation, evaluating expenditure activity levels, and monitoring cash receipt activity levels.  Maintains appropriately filed documents for easy retrieval, report processing, and for audit purposes.

7.  Manages vendors and associated payment vehicles including contracts, purchase orders, and other methods.  Responsible for technical vendor relationship to ensure that maintenance and other services payments and agreements are kept current and meets the organizational standards.

8.  Performs other duties as assigned to maintain and enhance program and agency operation. 

Knowledge, Skills, Abilities, and Other Characteristics:
 

• Knowledge of the culture, customs, traditions, history and government of the Salt River Pima-  Maricopa Indian Community.
• Knowledge of general budgeting principles and practices.
• Knowledge of basic auditing principles and practices.
• Knowledge of governmental generally accepted accounting principles.
• Knowledge of PeopleSoft financial systems.
• Knowledge of the financial reporting requirements of State and Federal programs and out of home facility contracts with which the Salt River Pima-Maricopa Indian Community is involved.

 

• Ability to communicate effectively both orally and in writing.
• Ability to maintain accurate and timely program records, according to prescribed standards.
• Ability to utilize the personal computer and related software, such as, but not limited to Excel, Word, ACCESS, PowerPoint, and any standard accounting software, to fulfill job requirements.
• Ability to operate a variety of standard office equipment including 10-key adding machines, calculators, typewriters, photocopiers, and FAX machines.

 

• Skill in establishing and maintaining effective working relationships with State and Federal representatives, Community officials, and SRPMIC staff at all levels.
• Skill in reviewing and evaluating a variety of financial and budgetary records.
• Skill in understanding and applying complex rules, regulations, procedures, and guidelines, including generally accepted accounting principles.
• Skill in preparing a variety of computerized financial and budgetary records and reports.

Minimum Qualifications

• Education & Experience - HS graduate and experience equivalent to three (3) years of full-time accounting work are required.  Candidates with an Associate’s degree from an accredited college/university in Accounting, Business Administration or closely related area and experience equivalent to one (1) year full-time accounting work will be acceptable.  Candidates with third party billing and public sector or tribal accounting experience are preferred.

• Equivalency - Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position. 

• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Other Qualifications

• All applicants applying for, jobs will be subject to Pre-Employment Drug Test and extensive Fingerprint and Background Check. In addition, all employees providing services to a campus with children will be subject to the “Community Code of Ordinances”, Chapter 11, “Minors”, Article X. “Investigation of Persons Working With Children”, random drug testing and completion of a background check every five (5) years.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. 

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date. 

The IHS/BIA Form-4432 is not accepted. 
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

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