HCM & Benefits Specialist bei QUANTUM DESIGN INC

Description

For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Today, QD instruments are found in the world's leading research institutions and they are cited in, and provide the data for, more scientific publications than any other instrument in the fields of magnetics and materials characterization. 

The Opportunity

As HCM & Benefits Specialist for Quantum Design you will be responsible for the administration, maintenance, and optimization of the company’s Human Capital Management (HCM), Workday. This role ensures the accuracy and integrity of employee data, administers employee benefits programs, supports compliance with applicable laws and regulations, and provides critical reporting and analytics to support business decisions. In this critical role, you will collaborate with other members of the HR team as well as Payroll, Finance, and external benefit vendors to ensure seamless processes and an excellent employee experience.

Areas of Responsibility

HRIS Administration (Workday)

• Administer and maintain the Workday HCM system, including employee records, benefits, leave of absence, and other related modules
• Manage system transactions, workflows, approvals, and data audits to ensure accuracy and compliance
• Create, run, and distribute standard and ad hoc HR reports and dashboards to support compliance, headcount tracking, and business needs
• Partner with IT, Payroll, and HR leadership on system enhancements, configuration updates, testing, and troubleshooting
• Support implementation of new Workday modules and process improvements as needed

Benefits Administration

• Administer employee benefits programs including medical, dental, vision, life, disability, wellness, and retirement plans
• Support annual open enrollment including configuration, testing, communication, and issue resolution
• Ensure employees are accurately enrolled in benefit plans and resolve any discrepancies through audits and coordination with carriers
• Serve as a point of contact for employee benefit inquiries and provide clear and timely guidance
• Support the preparation and filing of required benefits compliance reporting (e.g., ACA, ERISA, COBRA, HIPAA)

Compliance, Auditing & Reporting

• Conduct regular data audits to ensure accuracy of employee information in Workday, benefits platforms, and payroll systems
• Reconcile benefit invoices and payroll deductions to ensure accurate billing and payments
• Maintain compliance with all federal, state, and local employment and benefits regulations
• Support HR compliance activities, including leave administration, I-9 and EEO reporting, and other required filings

Employee Support & Process Improvement

• Provide exceptional service to employees and HR team members regarding benefits, leaves, and system-related questions
• Identify opportunities to streamline and automate processes to improve accuracy and efficiency

Requirements

• Education: Bachelor’s degree in a related field — or equivalent combination of education and relevant experience
• Minimum 3–5 years’ experience administering Workday HCM and benefits experience
• Minimum 3 years’ experience administering employee benefits programs in the U.S., including open enrollment and vendor interfaces
• Exposure to compliance auditing and reporting preferred
• Working knowledge of U.S. benefits compliance regulations (e.g., ACA, ERISA, COBRA, HIPAA)
• Exceptional attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent interpersonal and communication skills, with a focus on employee service