Hybrid Executive Assistant to Busy Executive (Multi-business Management) Executive Assistant to Busy Executive (Multi-business Management)

Job Title: Executive Assistant to Busy Executive (Multi-business Management)

Location: Fully Remote

Salary: R25 000

Job Description:

We are looking for a highly efficient Executive Assistant (EA) to provide dedicated support to a busy executive managing multiple businesses. This role involves a wide range of tasks aimed at keeping the executive organized and focused on high-priority activities. The successful candidate will take charge of diary management, email handling, preparing presentations, and personal life organization. You’ll also attend meetings when needed, track tasks for follow-up, and assist with forward planning to ensure seamless business operations.

Key Responsibilities:

• Proactively manage the executive’s calendar and appointments, ensuring time efficiency.
• Handle and prioritize email communications, flagging important correspondence.
• Prepare presentations, reports, and other documents as needed.
• Assist with the organization of personal tasks and appointments.
• Attend meetings on behalf of the executive and provide minutes/actionable follow-up items.
• Maintain a task-tracking system to ensure deadlines and commitments are met.
• Act as a gatekeeper, anticipating the executive’s needs and managing time accordingly.
• Coordinate both business and personal travel arrangements.
  
  

Key Requirements:

• 3+ years of experience as an Executive Assistant or in a similar role.
• Excellent organizational and multi-tasking skills.
• Proficient in MS Office Suite (Excel, PowerPoint, Word) and calendar management tools.
• Strong attention to detail and the ability to think ahead to anticipate the executive’s needs.
• Demonstrated ability to manage a dynamic, fast-paced workload.
• Exceptional communication skills, both written and verbal.
• Experience handling confidential information with discretion.
  
  

Equipment Requirements:

• Reliable high-speed internet connection.
  
  

Up-to-date computer and phone for communication and document preparation.