About the job
- Manage complex calendar scheduling with team members, customers, candidates, investors, and others, prioritizing the most sensitive matters
- Organize and manage travel arrangements thoroughly, both international and domestic, including visas, hotels, flights, and conflict resolution
- Organize business meetings and logistics, including scheduling, preparing materials, and coordinating with guests
- Attend meetings, manage agendas, take notes, and track action items to ensure follow-through and keep priorities aligned
- Provide support on recurring and critical projects, such as board meetings and press events
- Triage and prioritize emails and inbound requests, addressing simple tasks promptly and escalating more critical issues as needed
- Perform and coordinate personal errands as required, supporting the executive in their daily life
- Organize and oversee personal obligations, including scheduling appointments and managing personal commitments
- 3+ years of experience in a similar role.
- We’re looking for someone who has supported an executive during work and personal growth
- Proven track record in managing executive calendars, travel arrangements, and meeting logistics
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- Expertise in Notion, Todoist, or similar task management software
- Fluent in English and Russian
- Excellent communication skills, both written and verbal
- High level of attention to detail.
- A proactive approach to problem-solving and process improvement
- Ability to “ think ahead” of needs
- Adaptable to a fast-paced environment and flexible in meeting the changing needs of the executive
- Ability to stay organized and maintain focus on agreed-upon priorities
- Screening Call: Initial conversation to assess basic qualifications and fit
- Test Task: Practical assignment to evaluate relevant skills
- Call with CEO and CTO: In-depth interview with company leaders to discuss vision, strategy, and cultural fit
- Reference Check: Verification of your professional background through previous employers or colleagues