Hybrid Project Specialist Project Specialist

We seek a dedicated and detail-oriented Project Specialist to join our team. This role is crucial in supporting project initiation, managing client communications, and organizing project documentation. The ideal candidate will possess exceptional organizational skills, thrive in a collaborative, team-centered environment, and demonstrate initiative and a willingness to learn. This is a fully remote position focusing on work-life balance and flexibility.Apprenticely formally known as Arkansas Center for Data Sciences (ACDS) is looking to add a Project Specialist to our internal team! This position will directly support the Registered Apprenticeship program & report to The Director of Project Management and Grant Administration at Apprenticely.Apprenticely is a nonprofit dedicated to growing Arkansas’s workforce through the proven model of registered apprenticeship. Through registered apprenticeship programs, work-based learning internships, and free training programs, we empower Arkansans to reach their full career potential and help employers solve their talent challenges. Whether you’re an individual interested in taking your career to the next level, or a leader building a skilled team, we can help you reach your goals.Key Responsibilities:

• Project Kickoff Management: Coordinate and manage all aspects of new project kickoff meetings, ensuring clear communication and alignment on objectives and next steps
• Client Relationship Management: Provide a high standard of client service, offering a "white glove" treatment and acting as a final point of contact to confirm project details
• Project Preparation and Documentation: Prepare and organize notes, outlines, and key information in advance of project meetings; manage and distribute commitment letters, MOUs, and related documentation
• Follow-Up and Filing: Conduct thorough follow-ups with the Client Development team, ensure accurate documentation, and file records systematically
• Cross-functional collaboration: Work closely with multiple departments to support seamless operations and effective project management
• Process Improvement: Contribute to refining operational processes and documentation practices to enhance project efficiency and team collaboration
• Register apprentice into the DOL’s RAPIDS system: Ensure that all DOL, apprentice, and employer files are maintained for compliance; Update spreadsheets for cohort, onboarding employers and scheduled cohort starts and stops

Qualifications:

• Excellent time management skills with a proven ability to meet deadlines
• Ability to follow up systematically with internal teams and clients, ensuring all tasks are completed accurately and on time
• Excellent written and verbal communication skills
• Comfortable working remotely with a self-starter attitude, motivated to seek guidance when needed
• Experience in nonprofit or mission-driven organizations is a plus but not required
• Experience with Google Suite is a plus
• Microsoft Excel
• Ability to work collaboratively within a team-oriented, non-ownership environment

Benefits:

• Fully Remote Role – Flexibility to work from home
• Flexible Schedule – Emphasis on work-life balance and personal well-being
• Professional Development – Opportunity to learn and grow in a supportive, team-centered environment
• Training Opportunities – We encourage training and upskilling for motivated candidates looking to advance their project management capabilities

Requirements:

• Must be based in Arkansas with a large preference for Central Arkansas
• Eligible to work in the US without sponsorship

Thank you for considering a career with us at Apprenticely. We will review applications on a rolling basis and contact selected candidates for interviews by Dec 15th, 2024. Should you have any questions, feel free to reach out at [email protected]. We look forward to hearing from you!Keep in touch with us on social mediaLinkedin . Facebook . Instagramwww.apprenticely.orgThe Arkansas Center for Data Sciences dba Apprenticely will not discriminate against apprenticeship applicants or apprentices based on RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX (INCLUDING PREGNANCY AND GENDER IDENTITY), SEXUAL ORIENTATION, GENETIC INFORMATION, OR BECAUSE THEY ARE AN INDIVIDUAL WITH A DISABILITY OR A PERSON 40 YEARS OLD OR OLDER. Apprenticely will take affirmative action to provide equal opportunity in apprenticeship and will operate the apprenticeship program as required under Title 29 of the Code of Federal Regulations, part 30