Hybrid Administrative Assistant Administrative Assistant with verification

argenx · Belgium · Hybrid

About the job

We are currently hiring a driven and well-organised Administrative Assistant to support our fast growing teams. You will be supporting our Quantitative Sciences team and BIS. In your role, you will be part of an Admin team working closely together and supporting each other.This position requires regular onsite presence at the argenx Ghent site.Reporting ToExecutive Assistant CMO. This position will be part of the admin pool.The Position Will Have The Following Key Responsibilities

  • Calendar management; assisting in organizing meetings in various calendars
  • Liaise with the teams including scheduling meetings, handling logistics (sending materials for review prior to the meetings, distributing notes and preparing presentations and overviews)
  • Organizing F2F meetings from A to Z in a national and international location
  • Acting as the liaison between different functional areas
  • Support with onboarding new starters (contacting IT, ensuring set up, credit card request etc
  • Manage invoices, purchase orders and expenses
  • Keeping org charts and distribution lists up to date
  • Support the team in booking travel arrangements for internal and external stakeholders in line with the company’s travel policy (flight & hotel booking, conference registration, apply for visas …)
  • Provide support to other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Desired Skills And Experience
  • Bachelor degree in administration is a minimum
  • 5 years of relevant experience in administrative support
  • Hands-on approach and can-do attitude
  • Ability to take initiative, being highly proactive and make decisions
  • Driven to work collaboratively and cross-functionally
  • Excellent organizational skills and ability to prioritize as well as being flexible
  • Being a teamplayer and a good communicator is key
  • High level of professionalism, discretion and confidentiality
  • A creative mind with an ability to suggest improvements
  • Knowledge of office administrator responsibilities, systems and procedures
  • Experience working in a biotech/pharma environment is a plus. If not, willing to familiarize with this exciting and specific environment
  • Proficiency in MS Office
  • Excellent written and verbal communication skills
  • Fluent in English
  • Belgium-based candidate as this position requires regular onsite presence in Ghent
OfferWe welcome you in a flexible working environment where you are part of a devoted, international team, with a strong team spirit. An environment where autonomy and entrepreneurship are key elements and you are encouraged to take initiative and bring in new ideas. Where there is quick decision making process and everyone is approachable. Making the difference together is what makes it special to be part of the argenx team!Your application and related information will remain strictly confidential.