About the job
About Our Client A remote-first organization with employees across Europe, APAC, and the Americas simplifies the lives of developers creating world-changing applications. After securing Series C funding of $105M in March 2022, the company continues to experience exponential revenue growth. Join for an exciting journey! The role is seeking a US-based Executive Assistant for a 6-month contract to ensure the Executive Teams operate smoothly at all support levels. The background of candidates should demonstrate diverse experience in delivering high-level administrative support, including managing calendars in dynamic environments, planning events, and providing coverage when team members are unavailable. A strong emphasis on uniformity and processes is essential as the company scales rapidly. Responsibilities - Manage multiple, high-level, ever-changing calendars across Pacific and European time zones. - Exhibit exceptional travel booking and troubleshooting skills, being on-call when an assigned executive team member is traveling. - Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media, and customers. - Collaborate cross-functionally with other team members. - Provide backup support for any administrative team member who may be out due to PTO, including the EA to the CEO. - Maintain a flawless track record when handling confidential information. - Assist with the onboarding process for new executive hires, collaborating closely with executives, IT, and HR to ensure new hires are set up for success. Act as a “new hire buddy” and go-to resource. - Organize conferences, meetings, team offsites, etc., both virtual and onsite when necessary. Be available to start early or stay late as needed (e.g., for company events or travel delays). - Perform other duties as assigned. Qualifications - 5+ years of experience providing executive administrative support to multiple VP levels and above across various functions and time zones. - High level of discretion and integrity. - Excellent oral and written communication skills, demonstrating a high degree of diplomacy. - Previous experience with Google Suite, specifically Gmail, Google Calendar, G-docs, and G-sheets, in a work environment. - Strong calendaring skills using Google Calendar. - Experience collaborating with other executive assistants in a high-functioning, fast-paced environment. - Ability to anticipate the needs of the executive team. - Demonstrated ability to book domestic and international travel (Navan experience preferred but not required). - Capacity to prioritize, focus, and organize your workload each day. - Familiarity with audio-visual conferencing/event tools such as Zoom and Navan for travel booking needs. - Familiarity with instant business messaging app, Slack. - Proficient multi-tasker (email, Slack, calendaring, project management, etc.). - Ability to plan internal and external offsites and travel as necessary. - Methodical and effective approach to projects and deadlines, with proactive communication regarding progress. - Strong time management skills. - Self-motivated with the ability to work collaboratively and independently. - Eager to share knowledge and build awareness; teamwork-driven. Perks (for Full-Time Employees) - Freedom and flexibility; fit work around life. - Home office setup; ensuring comfort while working. - 16 weeks of paid parental leave. - Technology stipend equivalent to $100 net/month. - PTO plan encouraging time for personal pursuits. - Quarterly company-wide hackathons. - Training stipend for conferences, courses, and classes. - Equity; as a growing start-up, all employees share in the company’s success. - Company swag. - Medical benefits, retirement, and holidays vary by country.
